Multitasking is the act of performing numerous tasks at once.
Multitasking is viewed in different ways by different people. While some may say it’s no problem, others will remark they can’t conceive of doing two things at once. Whatever side of the debate you’re on, you’ll agree that multitasking is a necessity in today’s environment.
We’re not strangers to scenarios in which deadlines appear to overlap. We have a lot to do and don’t have the time to complete it all at once. This is why, to complete our chores, we will need to use some multitasking magic. If multitasking becomes too much for you, try these simple methods to improve your multitasking skills.
Make a to-do list
Before you can consider juggling tasks, you must first determine what needs to be juggled. Maintain a task list or a calendar to keep track of your tasks. We advocate using pen and paper in analogue mode. You can also switch things up now and then with apps like Google Keep, which syncs your lists across all of your devices.
Set your priorities
After you’ve completed your job list, you’ll need to include information about when each item is due. If the task at hand is large, such as writing a book, break it down into smaller parts and assign deadlines to each. Rearrange the tasks in chronological order and make a note of them next to the task. Let’s move to the how now that we know what to do and when to do it.
Set a pace
The first two steps are simple enough for anyone to follow; however, the third step is when the efficiency difference begins. If this is your first-time multitasking, choose two or three tasks from your task list for the group. While producing monthly reports or working on a task that has been repetitive for some time, you might be able to take a few calls. Alternatively, you can concentrate on your e-mail while listening to an important podcast or audiobook at the same time. You might be able to manage a lot more as time goes on.
Pomodoro Technique is a must
Because the human brain, unlike a machine, cannot handle too many tasks at once, some people prefer to name this process task-switching rather than multi-tasking. Task switching has been shown to increase creativity and assist people in finding answers to problems they are working on. The Pomodoro technique is straightforward. You work for 25 minutes without interruptions, then take a 5-minute rest before repeating the process. You can use the 25 minutes to complete many minor things or one large task before moving on to the next.
Apps are your ally
Apps like Google Calendar or Trello help you schedule projects and offer you a gentle reminder when it’s time to work on them. Just remember to provide some additional time for yourself as a buffer whenever you schedule these on an app. You never know when an “emergency” request will appear on your desk, requiring your immediate attention. This keeps you on pace with your tasks and allows you to account for any unexpected chores that arise.
Focus is a virtue
It’s much easier said than done. Yes. While at work, it’s practically hard not to check social media or do a personal job like paying bills or filling up your online grocery cart. We are, after all, multi-taskers! Nevertheless, it’s better if you plan these duties ahead of time. Leave them on your way home or during your lunch break.